General Terms and conditions

Registration Deadlines
Early Registration Fee until May 17^th, 2023 (23:59 CET)
Regular Registration Fee from May 18^th, 2023 until July 17^th, 2023 (23:59 CET)
Late Registration Fee from July 18^th until August 15^th 1st, 2023 (23:59 CET)

Registration Details
Registration will only be confirmed upon receipt of payment as well as proof of status if required.
If the registration full payment has not been received by the early bird registration deadline indicated, the registration will be cancelled OR the next category or registration fee will automatically be charged. For group and third-party registrations, payment must be received within 10 days after receipt of the invoice.

Third-party registrations are possible between 2 and 9 delegates. Group registrations are possible as of 10 delegates. Onsite registrations will be possible on an individual basis only.

Registration name change
Individual registrations
Name changes to an existing Conference registration or transfer of an existing Conference registration are possible.

The individual must email the Registration team (This email address is being protected from spambots. You need JavaScript enabled to view it.) and share the details of his/her replacement. Requests will only be accepted by email and until 14^th August 2023. After this date, any request must be carried out onsite.

Registration confirmation
The registration confirmation along with the payment receipt will be sent by email to delegates upon completion of their registration and once the related full payment has been received. For group registrations, confirmation of payment will be sent to group leaders once the related full payment has been received.

Accompanying Persons
Accompanying persons are not admitted to the Congress. However, they can participate at the Conference Dinner. Ticket costs are listed in the registration process.

Payment
Should participants/group leaders require a specific billing address on the invoice, they are kindly asked to add it during the registration process. Once issued, and following legal regulations, it is no longer possible to modify the invoice. Therefore, participants/group leaders are requested to make sure the correct billing address is entered when registering.

Payment by Credit Card
All payments for individual registrations must be settled by credit card (AMEX, Diners, Visa or MasterCard). Groups may also pay by credit card (AMEX, Diners, Visa or MasterCard). All fees have to be paid in EUR. Should delegates pay in their local currency, an extra fee on the exchange rate will apply.

Payment by Bank transfer
Payment by bank transfer is only possible until 14^th August 2023 at 23:59 CEST. Bank charges must be borne by the ordering customer.

Cancellation policy – Conference registration
Notification of cancellation must be made in writing and sent to the Registration team by email no later than 20 July 2023 at 23:59 CEST. An administrative fee equivalent of EUR 60,00 will be deducted from the amount to be reimbursed. No refunds will be made for cancellations received as of 21 July 2023, or for unattended sessions or early termination of attendance.

Personal Data
The participant is entitled to revoke his/her consent to the specific data processing at any time by writing to the congress secretariat: .

Lost badge
Lost badge may be replaced onsite. A handling fee of EUR 50,00 will be charged.

Filming and Photography
We would like to inform you that there may be filming and photography during the meeting. In addition, photographs taken during the congress may be used for the organiser´s social media networks.

Modification of the programme
The conference chairmen reserve the right to modify the conference programme, which is published as an indication only.

Language
The official Conference language is English. No translation will be offered unless specified differently in the programme.

Data Privacy
The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection. We take your privacy very seriously and in order to comply with GDPR consent requirements, we need you to confirm that you agree with our Privacy Policy during the process of online registration. For detailed GDPR guidelines please see: CMI / PCO Tyrol Congress privacy policy 

Cancellation or postponement of the Conference
In the event that the NIR Conference 2023 cannot be held or must be moved or changed due to the following reason(s), though not limited to:

• An event of “Force Majeure" meaning an event beyond the reasonable control of the conference chairmen and organisers, which prevents them from complying with any of their obligations, including but not limited to:
  • Special actions taken by government of local authorities;
  • Unforeseen political and economic events, such as national emergency or any comparable events;
  • Strike, lockout, lockdown, threats to public safety (including terrorism, health hazards) or other comparable events;
  • Act of God (such as, but not limited to, fires, explosions, earthquakes, drought, tidal waves and floods);
  • War, hostilities (whether war be declared or not), invasion, act of foreign enemies, mobilisation, requisition, embargo, national mourning, rebellion, revolution, insurrection, military or usurped power, or civil war;
  • Contamination by radioactivity from any nuclear fuel, or from any nuclear waste from the combustion of nuclear fuel, radio-active toxic explosive, or other hazardous properties of any explosive nuclear assembly or nuclear component of such assembly;
  • Riot, commotion, or disorder closure of airports and train stations;
  • Acts or threats of terrorism;
  • Pandemic or epidemic situation and other major health risk (whether declared as such or not by potential or actual health risks (e.g. pandemic flu or other disease) for the participants to the event and their patients, to the extent that the risk of disease spread is considered as serious by a significant part of the scientific community or by a significant number of Health authorities worldwide or specifically at the place of the event. However, the lack of a formal warning by the health authorities or other governmental bodies shall not be interpreted as meaning the absence of health risk for the purpose of the present provision.
  • Due to official orders, recommendations or at least economically unfeasible official requirements for which none of the parties is responsible, or due to the unreasonableness of the event implementation.
  • When 40% or more of the event participants must adhere to mandatory quarantine in home country/country where the event will be held or not permitted to travel due to ban from their respective hospitals/ institutions/ countries or immigration restriction by country where the event will be held.
• Any other reason(s) beyond the chairmen or organisers’ control that prevents or substantially hinders the plan of holding the Conference.

The chairmen and organisers cannot be held liable by participants for any damages, costs, or losses incurred, such as transportation costs, accommodation costs, financial losses, etc. Under these circumstances, the chairmen reserve the right to retain the entire registration fees and to use those for the next edition taking place to which the participant will have the possibility to participate without paying further fees or to reimburse the registration fees after the deduction of costs already
incurred for the organisation of the NIR 2023 and which could not be recovered from third parties.

Disclaimer
The participant acknowledges that they have no right to sue the organisers for damages should the International Conference on Near Infrared Spectroscopy (NIR 2023 Innsbruck) not be held or postponed for unexpected political or economic reasons, because of "Force Majeure" or any event described on the above-mentioned section “cancellation or postponement of the Conference” or should the non-appearance of speakers or other events necessitate programme changes. With his/her registration, the participant accepts this proviso.

Additionally, the chairmen and organisers are not responsible for any bodily or material damage (including theft) sustained by participants out of, during or in connection with the NIR 2023, which is not directly the fault of the chairmen or organisers. Each participant is responsible for his or her own insurance in such events.

Travel & Health insurance
The chairmen and organisers strongly advise participants to take out insurance to cover the loss incurred in case of cancellation (registration fees, travel, accommodation, and other costs), medical expenses and damage to or loss of personal effects.

Covid-19
By registering for the NIR 2023, you agree to comply with the local (Innsbruck, Austria) COVID-19 measures in place at the time of the event. This includes any stipulations regarding being vaccinated, mask wearing and social distancing. The chairmen and organisers will accommodate all local regulations as part of the setup of the event.

Fulfilment and jurisdiction
Any litigation stemming from the above general terms and conditions and contract will be brought before the competent courts in Innsbruck, Austria. These general terms and conditions shall be governed by and construed in accordance with the substantive laws of Austria.